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INSPIRATION, MOTIVATION OR ENTERTAINMENT

All great events have a point of difference. Conference Images can orchestrate the correct people to enhance your event ranging from Master of Ceremonies to Entertainers, Business Session Facilitators & Keynote Speakers.

WHAT WE OFFER, WE SPECIALISE IN

Accommodation

All accommodation is made under a block booking, we can also book pre and post accommodation for all your guests. We also offer you:

• Collate rooming list and provide updates to venues
• Modify ongoing amendments from attendees

Activities

We can offer your group activities, partners tours or team building exercises.

• Create unique activities, leisure programs & team building exercises both on site and off site
• Design partners tours

Administration

All you administration needs are covered from budgets to registration forms.

• Name Tags - produce and assemble
• Registration forms - print, distribute & process
• Brochure - design, develop & distribute
• Agenda - construct in conjunction with the client
• Budget development & control
• Printing & stationary
• Conference Surveys
• Contract Negotiation / Insurance policy's
• Freight services

Budget

Let our team create a budget for you, no budget is to small to work with.

• Prepare for the client and work within budget constraints
• Budget development along client guidance
• Regular reporting of budget

Cost Negotiation

We will make sure you get the best price.

• Negotiate the best possible rate for accommodation, food & beverages packages
• Conference Packages
• Negotiate all transfers and off site venue costs

Creativity

Our team will offer new fresh ideas for every event, anything is possible with Conference Images

• Create new, fresh ideas.
• Follow through on each new idea 110% from start to finish

Contingency Plans

We have a plan B for all events, no matter what the weather or circumstance.

• Development plans for last minute changes to events and venues.

Children's Programs

Need to bring the kids, we can create our own children's program

• Children's programs can be designed to coincide with the convention program

Communication

Out team will keep you up to date with our every move

• Repost to the committee as regularly as needed
• Update attendees through brochures & flyers (ongoing up to the event)
• Hotel liaison pre, prior and post event
• Media attention

Entertainment / Audio Visual

We source the best and latest entertainment & we have our own Audio Visual technician onsite.

• Source suitable entertainment
• Source keynote and guest speakers
• All lighting and sounds requirements for your event or convention
• All lighting, sounds & AV requirements for guest speakers and entertainment

Event / Banquet Orders

• Produce checklists
• Running sheets for every event
• Customise floor plans
• Prepare matrix for off site activities

Food & Beverage

Select and compile the tastiest food and finest wines for your event

• Negotiate costs and packages
• Create and print all menus
• Check all selected menus & beverages onsite

Meetings

Let out team come to your office for any meetings required

• Attend meetings when required and report monthly to the client
• Meet with sponsors regularly to ensure a successful event

Onsite Management

Conference Images will be onsite for your entire event. Any problems that arise we will be there to help.

• Coordinate the day to day running of events
• Manage sponsor requirements
• Guest relation services
• Control onsite suppliers
• Liaise with venue representatives
• Organise any room drops

Sponsorship

We source sponsorship for you.

• Source, secure and manage sponsorship
• Exhibition services

Venue Sourcing

Whether it is onshore of off shore we will find the right place for you.

• Source the most suitable venue for the clients requirements taking into consideration
• Budget and size of the group both for accommodation, food & beverage.