INSPIRATION, MOTIVATION OR ENTERTAINMENT
All great events have a point of difference, a great story teller, a life experience, the passage of knowledge, great music, an inspirational performance or a master of ceremonies. Whatever your preference and budget, Conference Images can orchestrate the correct people to enhance your event. The Conference Images Team can develop and create spectacular sets, table settings, room décor, specific themes or branded events.
Visual inspiration is the icing on the cake...
WHAT WE OFFER, WE SPECIALISE IN
Accommodation
All accommodation is made under a block booking, we can also book pre and post accommodation for all your guests. We also offer you:
- Collate rooming list and provide updates to venues
- Modify ongoing amendments from attendees
Activities
We can offer your group activities, partners tours or team building exercises.
- Create unique activities, leisure programs & team building exercises both on site and off site
- Design partners tours
Administration
All you administration needs are covered from budgets to registration forms.
- Name Tags - produce and assemble
- Registration forms - print, distribute & process
- Brochure - design, develop & distribute
- Agenda - construct in conjunction with the client
- Budget development & control
- Printing & stationary
- Conference Surveys
- Contract Negotiation / Insurance policy's
- Freight services
Budget
Let our team create a budget for you, no budget is to small to work with.
- Prepare for the client and work within budget constraints
- Budget development along client guidance
- Regular reporting of budget
Cost Negotiation
We will make sure you get the best price.
- Negotiate the best possible rate for accommodation, food & beverages packages
- Conference Packages
- Negotiate all transfers and off site venue costs
Creativity
Our team will offer new fresh ideas for every event, anything is possible with Conference Images
- Create new, fresh ideas.
- Follow through on each new idea 110% from start to finish
Contingency Plans
We have a plan B for all events, no matter what the weather or circumstance.
- Development plans for last minute changes to events and venues.
Children's Programs
Need to bring the kids, we can create our own children's program
- Children's programs can be designed to coincide with the convention program
Communication
Out team will keep you up to date with our every move
- Repost to the committee as regularly as needed
- Update attendees through brochures & flyers (ongoing up to the event)
- Hotel liaison pre, prior and post event
- Media attention
Entertainment / Audio Visual
We source the best and latest entertainment & we have our own Audio Visual technician onsite.
- Source suitable entertainment
- Source keynote and guest speakers
- All lighting and sounds requirements for your event or convention
- All lighting, sounds & AV requirements for guest speakers and entertainment
Event / Banquet Orders
- Produce checklists
- Running sheets for every event
- Customise floor plans
- Prepare matrix for off site activities
Food & Beverage
Select and compile the tastiest food and finest wines for your event
- Negotiate costs and packages
- Create and print all menus
- Check all selected menus & beverages onsite
Meetings
Let out team come to your office for any meetings required
- Attend meetings when required and report monthly to the client
- Meet with sponsors regularly to ensure a successful event
Onsite Management
Conference Images will be onsite for your entire event. Any problems that arise we will be there to help.
- Coordinate the day to day running of events
- Manage sponsor requirements
- Guest relation services
- Control onsite suppliers
- Liaise with venue representatives
- Organise any room drops
Sponsorship
We source sponsorship for you.
- Source, secure and manage sponsorship
Venue Sourcing
Whether it is onshore of off shore we will find the right place for you.
- Source the most suitable venue for the clients requirements taking into consideration
- Budget and size of the group both for accommodation, food & beverage.
GREAT RELATIONSHIPS BENEFIT EVERYONE
Conference Images understands relationships have to be mutually beneficial to everyone. We offer services in business partner and supplier management.
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We design events or activities for business partner opportunities in conjunction with the client, ensuring they compliment the conference program. Networking and high exposure for business partners is a vital component for their continued support.
And the support will continue...
CREATIVE IDEAS
It is never impossible to be unique. Over the years CI has created and implemented many incredible concepts:
- Bushrangers - A hand picked group of clients dressed in period costume were taken back to the days of Ned Kelly, boarding a train in Sydney and being attacked by Bushrangers on their travels.
Harley Davidson Cavalcade - 300 bikes, an arranged police escort and the closure of the road during the event saw delegates burn down the Gold Coast Highway on their way to a "Beach Party". - Holden Racing Cars - 220 delegates all experienced first hand what is was like to be in the "hot seat".
- Camel Races in Broome - 360 attended the first Camel race in Broome for 50 years and Conference Images organised it from the red dirt up.
- Great outdoors challenge - 300 delegates picked up a rifle, arrow, pistol or fly fishing rod to challenge the great outdoors.
If you would like more information, you can download our proposal in pdf format below:
Hazel's team is professional and you feel as if they value your sponsorship and go out of their way to help you make the most of your conference sponsorship investment.
Keith Till - Zurich Australia
Conference Images set the pace and are one step ahead of the rest in organisational skills, public relations and communication skills - In other words getting the job done on time and within budget.
Peter Furnell - Peter Furnell Entertainment